Executive Assistant

The Role

PE Global are recruiting for an Executive Assistant for our energy client based in Dublin CC. This is a 12- month contract role, with hybrid working options.

Job Responsibilities

• Diary management and arranging daily operations.
• Scheduling and liaison on behalf with internal stakeholders as directed by the Programme Manager, supporting a coordinated, professional and dynamic overall executive function.
• Liaising with a wide range of internal and external stakeholders, and delivering exemplary customer service as a point of contact, processing complaints, representations, escalations, and queries.
• Supporting relevant research, reporting, activities and project support
• Deliver secretarial supports as directed by the Programme Manager, including minuting meetings, following up on outcomes, tracking actions, and maintaining formal and accurate records of all documentation.
• Preparation of travel arrangements, providing cover support to the company’s travel coordinator as required, as well as various briefing materials.
• Assistance at external company events.
• Ability to prioritise and complete work effectively, within deadlines and to a high standard.
• Is personally trustworthy and can be relied upon.
• Ensures that customers are at the heart of all services provided.
• Upholds high standards of honesty, ethics, and integrity.
• Ability to quickly understand and anticipate the changing needs of the team.
• Effective communicator.
• Ability to be a team player and take direction, together with having the ability to work on their own initiative as appropriate.
• Ability to exercise sound judgement, diplomacy, and tact.
• Strives to perform at a high level, investing significant energy to achieve agreed objectives.
• Demonstrates resilience in the face of challenging circumstances and high demands.

Education and Experience

• Minimum of 3 years’ relevant experience in the area of Executive Assistant support to C-suite level or a similar area
• A Degree, Post-grad and/or equivalent qualification at level 7 or above on the National Framework of Qualifications
• Exceptional attention to detail and communications skills
• Experience in stakeholder, committee and working group co-ordination and administration. 
• Experience in handling confidential information; demonstrating high levels of integrity and discretion
• Evidence of ability to demonstrate flexibility
• Evidence of ability to adapt to changes in the working environment whilst working within tight deadlines
• Well-developed IT skills, including a detailed knowledge of computer applications and the ability to use them effectively to improve performance and communications
• Experience in handling confidential information; demonstrating high levels of integrity and discretion

Interested candidates should submit an updated CV.

Please click the link below to apply, or alternatively send an up-to-date CV aisling.oleary@peglobal.net

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland****