Office Manager

PE Global recruitment are currently recruiting for an Office Manager to join our client based in Little Island . This is a permanent position and the successful candidate will be based on-site 5 days per week. The role is offering an excellent salary and benefits package that includes; a bonus, pension contribution , healthcare package and illness cover.

Overall Administrative responsibility for managing the daily running of the office, including but not limited to:

• Managing office emails and calls and being the first point of contact for visitors
• Maintain and update office management information tool – ensure the tool is keptup to date as required with relevant information
• Responsible for any facility request for the office including stationary ordering, liaising with external contracts in relation to building issues and requests, liaising with external contracts in relation to office cleaning and upkeep
• Administration support for senior staff members including – travel and accommodation arrangements, preparing expenses, tracking any major calendar events, sending out correspondence
• Organisation and coordination for site visits including taxis, hotels, booking internal and external meetings and entertainment
• General upkeep of the office

1. Responsible for tracking employees annual leave entitlements and bookings, ensuring all necessary forms and documents are accounted for, updating and maintaining details in the employee time management self-service system, running weekly, monthly and quarterly reports from the system
2. Assist with on boarding of staff on an ad hoc basis – booking medicals and setting up new starters on internal systems
3. Responsible for new hire orientation – maintaining and updating orientation pack, coordinating training for new hire and creating orientation schedule
4. Co-ordinate well-being program and team building – creating and organizing a well-being program for employees, liaise with vendors, co-ordinate onsite and offsite activities
5. Co-ordination of annual supplier event.
6. Health & Safety team member – ensuring that workplace standards are in accordance with the Safety, Health and Welfare at Work Act 2005 including attending a monthly health and safety meeting, identifying health and safety and rectifying health and safety issues when they occur
7. Compliance representative – ensuring that the office remains compliant in accordance with parent company requirements, communicating compliance related material from time to time to the group and assisting with any queries in relation to compliance, managing and monitoring charitable donation process
8. Other ad hoc admin duties may be requested from time to time

EXPERIENCE, MINIMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS:

1. 5+ years’ experience in the above duties
2. Must be able to work as part of a team and on own initiative
3. Proven ability to manage multiple tasks and adapt to changing, fast paced environment
4. Excellent verbal, written and communication skills
5. High proficiency in Microsoft Office, particularly excel and high level of computer literacy is essential