Receptionist

The Role

PE Global are recruiting for a Receptionist for our medical device client based in Galway. This is a 23-month contract role.

Job Responsibilities

In this role you will maintain and develop relationships with internal customers and interface with Senior Management;
First line of contact for both internal and external visitors.
As the role is visitor/client facing, it is important to present well and always act in a courteous and professional manner.
Act as receptionist based in the Customer Innovation Centre (CIC) to meet & greet employees visiting the site, and external visitors who are visiting site leadership or attending CIC events.
Directs or performs coordination and preparation of visitors to Customer Innovation Centre. This may include coordinating security access cards, confirming appointment on Visitors Safe Permit portal and contacting the point of contact.
Other admin activities, to support site leadership specific requests.
Support facilities work activities
Answering Calls from both External and Internal Clients
Support Facilities department with administrative duties
Assisting with responding to Emergencies i.e., fire evacuations, ambulance calls
Lost and Found reporting incidents to security

Education & Experience

Level 6 qualification with a minimum of 2 years of relevant experience, preferably in a busy office environment.
Proficient in Microsoft Office software in particulate Excel, Outlook, and PowerPoint
Reception or office administration experience is required.
Candidate should be a dynamic team player who can work effectively and pro-actively on activities both individually and with others.
Ability to effectively manage multiple projects and priorities – a good multi-tasker.
Has excellent attention to detail and are results oriented.
Proven problem-solving skills with the ability to identify risks and escalate issues as appropriate.
Good initiative and team player.
May provide guidance, coaching and training to other employees within job area.
Sets high standards and drive accountability in the execution of the role and models ethical behaviour.